Stand guidelines – shell scheme

What you must provide to the organiser prior to the show 

• Public Liability Insurance certificate 
• A Health & Safety Declaration
• A detailed Risk Assessment which must include details of any unusual exhibits or activities on the stand (any machinery, working kitchens, moving visitor attractions).

All documents must be submitted in English and should clearly state the exhibiting company's name, stand number along with the name of the company, persons name and the details of the person responsible for the stand build.

The Organiser reserves the right not to allow the build of your stand to begin if the above not been submitted prior to the show.

If you are unsure as to what must be submitted and how to go about it, please contact the operations team.

The regulations below are supported by and should be followed in conjunction with the current AEV eGuide

Please direct any queries regarding our build regulations and what we require to the Organiser

• The facia boards must remain on display on the stand.
• All electrical works must be carried out by the official electrical contractor.
• Only organiser official contractors can operate fork lifts on site, if you require these services please contact our official lifting and shipping contractor ILS Tel: +44 (0) 24 7633 7955
• Nothing on your stand must be higher than the frame (2.43 meters)
• No part of the stand construction / display, including rotating signs, or any exhibits may protrude or project over the perimeter of the stand into the gangways or over neighbouring stands.
• Position and permission to rig banners, trusses or inflatables will be given at the Organiser’s discretion and will be subject to submission of detailed plans with measurements.
• Banners may not exceed 50% of the width or depth of the stand, they should not exceed 2.43m in height and in the case of stands that are not an island site they must be centred to the stand depth.
• Where two or more exhibitors sharing a block intend to rig, each party will be informed. Plans will not be shared but the Organiser will facilitate a joint conversation to ensure both parties’ requirements are met, and to avoid any conflict of interest.
• To rig a banner or truss above your stand contact ExCeL Core Services via the Rigging Order Form in the exhibitor manual accessed via the ezone. The deadline for all rigging orders is Monday 20th June 2024, no orders will be accepted after this date.
• All stand construction and displays must be made from fireproof materials and installed to the satisfaction of the authorities.
• Doors must not open onto gangways.
• The Equality Act 2010 gives disabled persons rights to access goods, facilities and services. You have a duty to ensure that all persons have access to your stand. All stands must be accessible to visitors using wheelchairs.
• Platforms must be of a strength and stability sufficient to carry and distribute the weight of stand fittings and exhibits with regard to the loading limits of the venue floor.
• All platforms must be ramped to allow full access and egress to disabled visitors. All stand floors and platforms, regardless of height, must include suitable ramping to allow access for these visitors. The minimum width for the access ramp is 1200mm and the gradient should be no greater than 1:12.
• Open corners of stand floors and platforms should be splayed, rounded and angled, if not protected by heavy exhibits, to avoid sharp corners and tripping hazards.
• The means of escape from a stand must not be greater than 12m and must give an uninterrupted path to safety.
• Any presentations / demonstrations likely to interest large groups of visitors must be located towards the centre of the stand and clearly shown on stand drawings that are submitted to the organiser for approval.
• Should any noise producing activities be expected on your stand, during the open period, these must be highlighted in your stand plan submission. An onsite sound check will be required, during which noise levels will be agreed so that these activities do not unduly affect other exhibitors. The organiser will need to apply for a licence for any music on the stand, this will be charged to the exhibitor. Without notification to the organiser at least 28 days prior to the event the music will not be able to go ahead.
• Any catering facilities should be cleared with the organiser and details shared with ExCeL London Hospitality to arrange a buy out fee. All exhibitors carrying out food operations (cooking, storing, handling, preparing or distributing food, or supplying food for sampling) should be registered as food businesses with their local authority (UK). Permission to proceed with food operations is subject to submission to the organiser and written approval of full HACCP documentation.
• If you intend to do construction work onsite please be considerate to others. Please do not off-load, work or paint in other peoples’ stand areas as this can be a source of irritation to fellow exhibitors arriving to set up their stand.
• You are responsible for the actions of any contractor you employ to work for you and will be held responsible for misconduct by them. Any damage caused by your contractors will be charged directly back to you.

• All interior stand fittings must be contained within the shell scheme structure and must not exceed 2.35m in height unless you have requested your fascia and ceiling grid to be removed.
• All stand construction and displays must be made from fireproofed materials and installed to the satisfaction of the authorities. Lightweight exhibits or displays can be attached by the use of double-sided tape, pads or Velcro.
• Please do not nail, screw, glue or staple anything into the shell scheme. Any charges for damage caused to the shell scheme will be passed back to you. The shell scheme contractor can give advice on suitable forms of fixings for your products and can supply a range of fixings.
• Under no circumstances may exhibitors paint the shell scheme. Changes to the wall panel colour must only be carried out by the official shell contractor and will be charged for.
• If you wish to block in the open sides of your stand you must obtain permission from the Organiser before any arrangements are made. A minimum of one third of any open side is to remain open.
• Any walls required on any frontage or to sub-divide a stand must be arranged direct with the official Shell Scheme Contractor and will be charged for.
• It is sometimes necessary to use half metre panels to construct stands and any construction should be planned around these panels. If you need to know if this is the case on your stand please contact the Shell Scheme Contractor
• No material including advertising and logos may be fixed to the exterior surface of your stand.
• The ceiling grid may not be used for hanging banners, signs, etc, as it has a very low weight bearing.
• If you are building a shell scheme interior, you will need to submit full plans to the  Organiser before build can commence.
• All Shell Scheme exhibitors must complete a Health & Safety Declaration and Risk Assessment before they will be allowed to set up their stand.
• As an exhibitor you must be insured for Public Liability to a minimum level of £2,000,000. If you do not currently have Public Liability Insurance, this can be obtained for the event from Hiscox. Please ensure that you have a copy of your policy documents with you, onsite at the event. Failure to comply will be at your own risk. Please send a copy of your insurance to the  Organiser.
• Please see Health & Safety Guidance for information and advice regarding conducting your Risk Assessment. 

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